Reread the description of your task（for example，the advertiment of a job opening，instrus for a proposal submission，or assig prompt for a cour）.Think about your purpo and what requirements are mentioned or implied in the description of the task.List the requirements.This list bsp;rve as an outline to govern your writing and help you stay focud，so try to make it thh.，identify qualifications，attributes，objectives，or answers that matbsp;the requirements you have just listed.Strive to be exabsp;and specific，avoiding vagueness，ambiguity，and platitudes.If there are industry-or field-specifibsp;cepts or terminologies that are relevant to the task at hand，u them in a manner that will vey your petenbsp;and experience.Avoid any language that your audienbsp;may not uand.Your finished piebsp;of writing should indicate how you meet the requirements you’ve listed and answer any questions raid in the description or prompt.
·Details，Details，Details
Expand upon the first paragraph with more details.You might mention that cost overruns occurred during stru of the building’s elevator shafts or note that the 15 pert dist applies to printing jobs costing more than $100.Short，bsp;letters might be more likely to be read，but make sure you provide enough details so that the recipient fully uands the reason for the letter.Keep in mind that the tone of your letter bsp;affebsp;the way the reader perceives it.The Purdue Online Writing Lab suggests using positive words as mubsp;as possible and fog on what your pany bsp;do，rather than what it ’t do.
·Fobsp;and Specificity
Business writing should be clear and ci.Take care，however，that your dot does not turn out as an endless ries of short，choppy ntences.Keep in mind also that “bsp;does not have to mean “blunt”—you still need to think about your tone and the audienbsp;for whom you are writing.sider the following examples：
After carefully reviewing this proposal，we have decided to prioritize other projebsp;this quarter.
Nobody liked your projebsp;idea，so we are not going to give you any funding.